Privacy Policy
CIC Cooperative (hereinafter referred to as "the Cooperative") collects and manages personal information of member companies and related individuals in order to provide various services. The Cooperative is committed to properly protecting personal information and ensuring that users can use our services with confidence. We comply with all applicable laws and guidelines related to personal information protection and handle such information appropriately.
Acquisition of Personal Information
The Cooperative acquires personal information through lawful and fair means and does not obtain it through deception or other improper methods.
Personal information may be collected within the necessary scope in the following situations:
- When responding to consultations or inquiries
- Administrative procedures related to cooperative activities
- Procedures related to the Technical Intern Training Program or Specified Skilled Worker Program
Use of Personal Information
The Cooperative will use acquired personal information only within the scope of the following purposes. If personal information needs to be used beyond these purposes, we will obtain the prior consent of the individual.
- To respond to inquiries and provide confirmations or necessary communication
- To conduct cooperative business activities (technical intern training, specified skilled worker support, and other support services)
- To complete notifications and applications required by government authorities
- To create statistical data (limited to forms where individuals cannot be identified)
Management and Protection of Personal Information
The Cooperative will take necessary and appropriate security measures to prevent leakage, loss, or damage of personal information under its management.
Outsourcing of Personal Information Handling
When the Cooperative entrusts the handling of personal information to external service providers for business operations, we will carefully review the suitability of the contractor and provide necessary supervision.
Provision of Personal Information to Third Parties
The Cooperative will not provide personal information to third parties except in the following cases:
- When the individual has given consent
- When disclosure is permitted by law
- When it is necessary to provide information to relevant institutions for operating the Technical Intern Training Program or Specified Skilled Worker Program (Examples: Immigration Services Agency, supervising organizations, accepting companies, sending organizations, etc.)
- When it is necessary to protect the life, body, or property of a person and it is difficult to obtain the individual's consent
Disclosure, Correction, and Deletion of Personal Information
If an individual requests disclosure of their personal information, the Cooperative will respond promptly. However, if the identity of the requester cannot be confirmed, the request may not be processed. Requests for correction, addition, or deletion of personal information will also be reviewed and handled appropriately after verification.
Contact Information
For inquiries regarding the handling of personal information, please contact:
CIC Cooperative
Narita Building Takaoka 2-9-34 Higashisakura Higashi Ward, Nagoya City Aichi 461-0005, Japan
TEL: 052-508-5050
Organizational Structure
The Cooperative appoints Takahide Miyoshi, Representative Director, as the person responsible for personal information management and implements proper management and continuous improvement of personal information protection.
Links to External Websites
The Cooperative is not responsible for the privacy protection practices of third-party websites linked from our website.
Continuous Improvement
The Cooperative will regularly review and improve its personal information protection system.
Changes to This Policy
This Privacy Policy may be updated as necessary. Any changes will take effect from the time they are published on this website.